6.E

CITY OF BUCKEYE
City Council Regular Meeting
Council ACTION REPORT

ACTION / MOTION: (This language identifies the formal motion to be made by the Council)

Council to take action on the ratification of Emergency Purchase Order (No. 21800654) to Xylem Water Solution for the purchase of Disc Fine Bubble Aeration Systems at the Sundance, Tartesso, and Central wastewater treatment plants.

RELEVANT GOALS:
GOAL 4: Adequate, Well-Maintained and Well-Planned Public Infrastructure

PROJECT DESCRIPTION: 

An emergency purchase order was placed with Xylem Water Solutions to replace disc fine bubble aeration system at the Sundance Wastewater Treatment Facility in the amount of $92,110 due to pipe failure, which is causing separation. Within a few days it was discovered that the same issue is appearing at the Tartesso and Central Water Treatment Facilities also  and an additional $366,581 worth of product was added to the purchase order for a total of $458,691. This issue is allowing fluid to enter and reduces the airflow needed to treat the waste water. This purchase has a led time of 10-12 weeks for delivery so it was necessary to place the order immediately. These diffusers need to be removed and replaced to insure compliance with Arizona Department of Environmental Quality (ADEQ) permit requirements.

BENEFITS:

Replacement of the diffusers will allow airflow needed for the wastewater treatment process. Installation of the diffusers will also allow the City to remain in compliance with ADEQ permit requirements.

FUTURE ACTION: Council and staff; does this need to be communicated internally/externally?
Approval of an additional contract for the actual replacement and in installation of the diffusers.

FINANCIAL IMPACT STATEMENT: Must be completed before submission
N/A

CURRENT FISCAL YEAR TOTAL COST:
BUDGETED

FISCAL YEAR:
2017/2018

FUND/DEPARTMENT:
40013222-549999