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CITY OF BUCKEYE
City Council Regular Meeting
Council ACTION REPORT

ACTION / MOTION: (This language identifies the formal motion to be made by the Council)

Council to take action on the purchase of ten Ford F150 trucks, four Ford F250 trucks, one Ford F350 truck, two Ford F550 trucks, one Ford Transit 350 Van, three Ford Explorers, one Ford Fusion Hybrid, thirteen Chevy Tahoes, one Chevy Silverado pickup truck, one tractor, and one Fire Pumper, and related equipment, in accordance with the City Vehicle Replacement Policy and budgeted in the Fiscal Year 2018-2019 annual appropriation, for a total amount not to exceed $2,674,000, utilizing various State Contracts; authorizing the City Manager or designee to execute and deliver all documents necessary for such purchases.

RELEVANT GOALS:
GOAL 5: Responsive and Accountable Government and Effective Public Services
GOAL 1: Fiscal Wellness and Financial Flexibility and Accountability

PROJECT DESCRIPTION: 

These replacements ensure that our maintenance dollars are expended in the most efficient manner and that replacements are sought when vehicles have met their useful primary life cycle and before major repairs are required that may adversely affect operations and/or safety

In accordance with the City of Buckeye's Vehicle Replacement Policy there are a total of thirty eight (38) vehicles and equipment that are budgeted for replacement as follows. A. Police Department: nineteen (19) B. Fire Department: three (3)  C. Community Services Department: one (1) for AAA Senior Program (GL# 35754150-521519),  and  Parks five (5) D. Public Works Department  two (2) E. Procurement one (1) F. Development Services Department two (2) G. Fire/Cemetery one (1) H. Police/Neighborhood Services one (1) I. Information Technology two (2) J.Human Resources  one (1)

BENEFITS:
Reliable vehicles in good working order are essential to ensure that our Public Safety and City Departments are able to provide for the needs of our citizens of the City of Buckeye. As a vehicle ages, components become susceptible to a greater degree of unnoticeable wear and tear, leading to unexpected failures and malfunctions. Higher mileage vehicles are more likely to incur major component failures leading to increased down time, and expenses for parts and labor, not to mention decreased ability to respond to the mission of our city departments.

FUTURE ACTION: Council and staff; does this need to be communicated internally/externally?
Expected delivery time for vehicles is anticipated to be three months once ordered by the Fleet Management Division of Public Works

CURRENT FISCAL YEAR TOTAL COST:
$2,674,000 (50053171-541210) & $40,000 (35754150-521519)
BUDGETED

FISCAL YEAR:
2018-2019

FUND/DEPARTMENT:
50053171-541210 & 35754150-521519