6.L

CITY OF BUCKEYE
City Council Regular Meeting
Council ACTION REPORT

ACTION / MOTION: (This language identifies the formal motion to be made by the Council)

Council to take action on Fiscal Year 2018-2019 pavement maintenance in accordance with the City of Buckeye Pavement Preservation Plan; authorize the City Manager to execute and deliver all associated Contract Delivery Orders procured through normal Job Order Contract (JOC) Invitation for Bid processes, for a total amount not to exceed $1,570,000.

RELEVANT GOALS:
GOAL 4: Adequate, Well-Maintained and Well-Planned Public Infrastructure
GOAL 5: Responsive and Accountable Government and Effective Public Services

PROJECT DESCRIPTION: 

The City's pavement preservation plan is designed to ensure that all of our roadways are in the best possible shape for the benefit of the traveling public.  It is a creative process that is a combination of crack-sealing, and surface treatments to ensure that we get the maximum life out of our roads with the least possible cost.  By regular application of various surface treatments, we avoid the more costly repairs and reconstructions that occur with delaying preservation applications.  Our program would be analogous to good dental hygiene:  brushing and flossing, ensures that more invasive treatments such as root canals and implants are avoided, so crack sealing and surface treatments avoid overlays and reconstruction for many, many years.

The attached roadways will all have a rubberized crack seal compound/mastic to seal existing cracks on the road prior to any type of road surface treatment. Various types of road treatments will be used throughout the City (LMHSS- Latex Modified High Solids Sealer, PMM- Polymer Modified MasterSeal, MTR- Modified Tire Rubber, Micro Seal – Fine aggregate based sealer, slurry Type II – Medium aggregate based sealer, Mill/Pave- Remove and replace existing asphalt with new asphalt) depending on condition and is listed on the attached listing of roadways. This surface treatment would be applied to the entire road surface. Road striping and markings will be done according to the City’s/M.U.T.C.D. striping standards. All work performed in Community Facility District (CFD) communities will be funded from the General Fund, unless funds become available through CFD budgets.

BENEFITS:

The treatments of these street segments will increase the service life of the streets and will start a new maintenance cycle. Motorists will benefit by having betterstreets without nuisance potholes and severe cracking. The street sweeper will be able to perform better overall.

FUTURE ACTION: Council and staff; does this need to be communicated internally/externally?

Contracts for Pavement Maintenance will be publicly procured through the City’s Construction and Contracting Division under various Job Order Contracts (JOCs).

FINANCIAL IMPACT STATEMENT: Must be completed before submission

Making one award early in the fiscal year makes for more efficient delivery of the entire pavement preservation plan for the entire fiscal year.

CURRENT FISCAL YEAR TOTAL COST:
$1,570,000
BUDGETED

FISCAL YEAR:
2018-19

FUND/DEPARTMENT:
50203170-520601 / 38103202-520018