On September 16, 2008 Council adopted Ordinance 67-08 amending the City Code by adding new Article 3-6, Meet and Confer Process. The Buckeye Police Association, being a recognized Employee Organization per Ordinance 67-08, submitted their Fiscal year 2018-2019 proposal of items for discussion to the City Manager within the required timeframes. Action will confirm that the City and its employees share an interest in fostering harmonious and cooperative relations and establishes an orderly process by which certain regular, non-probationary employees of the City and their designated representatives can meet and confer with the City Manager or the City Manager's designated representatives relating to their wages, hours, and working conditions.

This grant proposal requests funding for equipment and supplies for the Fire Department's Community Paramedicine Program. If this grant is awarded, it will allow the program to purchase much needed home testing equipment (blood pressure and blood sugar) and smoke alarms for our low-income patients in the total amount of $6,700. There is no City required fund match related to this grant award.

Edwards & Ginn, P.C. has provided legal and training services to the Police Department since 2007.  Beverly Ginn retired effective June 30, 2018.  Bill Amato will be joining the firm.  The firm name changed to Edwards & Amato, P.C. effective July 1, 2018. Edwards & Amato, P.C. will perform legal consultation and training to the Buckeye Police Department.   Edwards & Amato specializes in criminal law and provides advice to the Buckeye Police Department with aspects in developing police field procedures that comply with the law in areas such as search and seizure policies, reporting on recent cases and other changes to the law, providing training to the officers, and being on–call 24/7 to answer any questions a field supervisor may be confronting while on duty.  The terms of the agreement require that the City Attorney be kept up to date on the services provided. 

The Buckeye Police Department has applied for funding from the Department of Justice through the Office for Victims of Crime to fund two positions, a Victim Advocate and Victim Services Administrative Assistant. The two positions will assist crime victims within the City. Funding is requested in the total amount of $414,216, which will fund the two positions for three years.

The Buckeye Police Department will work in conjunction with the Aqua Fria High School District to provide School Resource Officer (SRO) services at Verrado High School for the upcoming 2018-2019 school year. The agreement will allow officers on campus to provide SRO related services and duties for the school, students, faculty, and staff.

Police Department radios are over ten years old and Motorola no longer supports the existing models in use.  This purchase will replace all front line mobile and portable radios with the latest technology, which includes WiFi and GPS capabilities. The quote received from Motorola Solutions is in line with the Arizona State Purchasing Contract and includes the purchase, programming, and installation of the equipment; funds will be expended in an amount not to exceed $1,500,000.

Staff is requesting the approval to purchase water distribution materials, tools and accessories needed for new installation and on-going water distribution maintenance for Fiscal Year 2018-2019. Purchasing materials and related equipment will allow the Water Resources Department to perform maintenance, emergency repairs and upgrades necessary related to the delivery of potable water for all of the current City of Buckeye service areas. Purchases will not exceed $600,000.

Staff is requesting the approval to purchase water meters, equipment and accessories needed for new installation and on-going meter maintenance for Fiscal Year 2018-2019. Purchasing additional meters and related equipment will allow the Water Resources Department to perform necessary meter maintenance and upgrades related to the water metering and the current automated meter reading system. Purchases will not exceed $1,000,000.

The City would like to utilize its opportunity to continue to deliver CAP water to the Del Webb Festival Ranch development at cost plus 20 percent.  The City does not have a Designated Water Supply Certification (DAWS) and would not be able to receive long-term storage credits for recharging the water or storing it at a groundwater savings facility, nor does it have the infrastructure in place to deliver the water.  This infrastructure is already in place at Festival Ranch. Continuation of an agreement with Festival Ranch would be the best use of the allocation.

The final plat area is generally located at the northwest corner of Canyon Springs Boulevard and Sun Valley Parkway. It is approximately 15.73 acres and includes 51 age-restricted single family lots (3.24 du/ac). The proposal is consistent with the existing development in the area, the approved preliminary plat, the community master plan and the planning unit plan. Requested by Dan Pottinger, Cardno Inc., on behalf of Laura Meyers, Pulte Home Company, LLC. 

This is a five-year lease to Performance Air Group, which will provide a full-service Fixed Base Operation (FBO) to all aircraft and flight crews visiting the Buckeye Municipal Airport, including maintenance, Jet A fueling, and concierge services. Under the City's approved Airport Fee Schedule, the lease will bring in revenue of $13,351 per year for the term of the lease.

The City's pavement preservation plan is designed to ensure that all of our roadways are in the best possible shape for the benefit of the traveling public.  It is a creative process that is a combination of crack-sealing, and surface treatments to ensure that we get the maximum life out of our roads with the least possible cost.  By regular application of various surface treatments, we avoid the more costly repairs and reconstructions that occur with delaying preservation applications. 

These replacements ensure that our maintenance dollars are expended in the most efficient manner and that replacements are sought when vehicles have met their useful primary life cycle and before major repairs are required that may adversely affect operations and/or safety. In accordance with the City of Buckeye's Vehicle Replacement Policy there are a total of four pieces of equipment that are budgeted for replacement utilizing the Highway User Revenue Fund (HURF).

These replacements ensure that our maintenance dollars are expended in the most efficient manner and that replacements are sought when vehicles have met their useful primary life cycle and before major repairs are required that may adversely affect operations and/or safety. In accordance with the City of Buckeye's Vehicle Replacement Policy there are a total of five (5) vehicles that are budgeted for replacement.

These replacements ensure that our maintenance dollars are expended in the most efficient manner and that replacements are sought when vehicles have met their useful primary life cycle and before major repairs are required that may adversely affect operations and/or safety. In accordance with the City of Buckeye's Vehicle Replacement Policy there are a total of thirty-eight vehicles and equipment that are budgeted for replacement utilizing the General Fund.

The Apache Road Water Campus Project, which includes two emergency wells to supply needed water to the Sonora Vista Water Campus are moving quickly forward. To keep the project on schedule it was necessary for the City Manager to sign two Change Orders. These two change orders were approved in the Fiscal Year 2018-2019 budget. Change Order No. 4 is for materials and equipment to complete two emergency wells and Change Order No. 5 is for the furnishing and installation of reverse osmosis pilot testing equipment. The current contract amount, as modified by these change orders, is $12,880,679. The Apache Road Water Campus is a Council approved Capital Improvement Project.

The Council Chamber Security Upgrade  project is to provide security and acoustic improvements and upgrades and an insulated ballistic wall system to the south side of the first floor of City Hall in the Council Chambers and Executive Conference room. The total budgeted amount of the contract will not exceed $202,791.27.

City of Buckeye vs. Walton Arizona, LLC (CV2018-008759).  A bond amount of $935,000 was ordered by the court to grant the City immediate possession of the property for the Apache Road Water Campus.  This bond amount, which is based upon the appraisal of the property and the payment of any bond funds to the property owner, is subtracted from the acquisition cost of the property.

The City encourages community involvement in our programs though our boards and commissions. The Buckeye Youth Council (BYC) consists of a diverse group of youth members representing all City communities and informs the City Council on issues related to the youth.  Emilie Elliott, Trey Hofmann, Shantel Leyva, and Amanda Trice are seeking appointment as new members to the Buckeye Youth Council.

Recent Arizona State legislative changes to liquor licensing requirements now allow for approval of Special Event Liquor Licenses by a designee in lieu of the governing body of a city or town (Item 6S., Ordinance No. 12-18). Staff wishes to provide special event liquor licenses to non-profits with no administrative charge to the applicant. If approved, Resolution No. 48-18 would offer special event liquor license applicants final approval at no charge.

Mountain View South is a 537 lot single-family residential subdivision located at the southeast corner of Yuma Road and Tuthill Road.   The project is zoned PR, Planned Residential and has a gross density of 3.86 du/ac.  The preliminary plat was unanimously approved by the Planning and Zoning Commission on March 14, 2017.  An appeal of this decision was filed by adjacent and nearby property owners on April 7, 2017.  In accordance with the Development Code, City Council is the authorized appeal review body for preliminary plats.

In 2017, the State Legislature passed HB 2116 which amended State Statute (ARS 9-462.04) relating to municipal zoning legal protest requirements. The new statute, which became effective August 2017, modifies the criteria which determine when a legal protest has been filed and a three-quarters vote of the City Council is needed to approve a rezoning request. This amendment will align City Development Code with State Statute.